General Spend Requests App

An App for Capturing and Approving Operational Spend ahead of PO Creation

IT Software Catalogue

Challenge

Teams commit to systems, services, and consultancy spend without clear approval, resulting in unbudgeted costs, finance disputes, and delayed POs. Decisions live in fragmented email threads, with no authoritative record of approval.

Solution

A self-service app captures spend requests with supplier, value, and business justification, routing them through an automated approval workflow. Lower-value requests follow a single approval path, while spend above a defined threshold triggers a second approval, ensuring appropriate oversight before a PO is raised.

Key Benefits

  • Clear, consistent approval process for all operational spend
  • Auditable record of authorisations linked to suppliers and justifications
  • Improved financial control through threshold-based approval routing

Extensibility

Integration opportunities with:

  • Finance systems for budget validation
  • Categorisation by cost centre or project code
  • Dashboard reporting on committed and pending spend

Next Steps…

Start your journey by requesting an online demo, and download our latest Products Catalogue (PDF) to see the complete range of prebuilt solutions from Pi Digital.

Request a Demo Download Our Catalogue

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