Licence Auditing

An Automated Workflow and Power BI Dashboard for Visibility and Control of Licence Spend

IT Software Catalogue

Challenge

Organisations overspend on M365 and SaaS licences. They are unused, assigned to leavers, or held by users who no longer need them. Without a single view across platforms and currencies, waste goes unnoticed and renewals are hard to justify.

Solution

A scheduled workflow consolidates licence data from Entra groups and portal exports into a single register, flagging unassigned seats, inactive users, and outdated allocations. Periodic notifications prompt managers to confirm their team’s continued need for each licence, with responses feeding a Power BI dashboard that visualises utilisation, wasted spend, and trends by department, software, and cost.

Key Benefits

  • Single, consolidated view of licence allocation across all platforms
  • Reduced waste through identification of unassigned and inactive licences
  • Stronger governance via manager attestations and a full audit trail

Extensibility

Integration opportunities with:

  • Direct integration with additional SaaS vendor APIs
  • Predictive forecasting of renewal demand and spend
  • Automated reclamation workflows for unused licences

Next Steps…

Start your journey by requesting an online demo, and download our latest Products Catalogue (PDF) to see the complete range of prebuilt solutions from Pi Digital.

Request a Demo Download Our Catalogue

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Got a question? Or interested in how we can help you? Get in touch with us today!

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